Privacy Policy


Digital Information

We're a small organisation, so despite knowing where your information goes, it does pass through some other systems which have their own distinct and thorough privacy policies, especially in the wake of the GDPR. Our data collection, storage and transmission employs the following systems:

  • We collect information via Mailchimp, Trybooking and Eventbrite.
  • This information is ferried between systems by Zapier.
  • This information is stored on private Google Spreadsheets.
  • This information is only shared with event staff, including GMs and demonstrators, when necessary to facilitate the event. This includes limited transmission via email.

Reports Available on Request

If you'd ever like a full report of what information we have stored from your input, just send us an email via [email protected] and we'll provide it to you within ten business days.


Secure Deletion

All printed or written material containing your information is collected for secure destruction by fire after the event. This includes printed tickets, registration lists and handwritten raffle tickets. If you'd ever like your information deleted, just send us an email via [email protected] and we'll confirm its removal from our spreadsheets within ten business days.


This is difficult, and we want to work with you to make it as easy as possible.